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Request for Proposal: Videographer and Video Editor
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Request for Proposal – Life Science Washington Commercialization Program

Project Name: Video recording and editing of educational events

Position: Videographer and video editor


Life Science Washington – Organizational Background

Life Science Washington is an independent, non-profit 501(c)(6) trade association serving the life sciences industry in the state of Washington.  Our mission is to support and grow Washington state life sciences through advocacy, collaboration and investment.


The life science industry encompasses any initiative aimed at improving the quality and standard of life.  Its many industry sectors include biotechnology, medical devices, biopharmaceuticals, health IT/digital health, global health, bio-agriculture and bio-fuel.  Our members include organizations engaged in, or supportive of, the research, development and commercialization of life science technologies. Life Science Washington is fully-funded through memberships, sponsorships, grants, and event registration fees.


In 2016, with support from the Life Sciences Discovery Fund, the organization launched a new initiative to enhance an ecosystem that encourages entrepreneurs to establish early stage life science ventures within WA State and to improve the success rate of these ventures in translating promising science and technology into commercial products.  Ultimately, our vision is to create an ecosystem that accelerates the cycle of idea generation and concept validation, and boosts development of market relevant, impactful products and solutions for healthcare. In the immediate term, our focus is on addressing gaps and opportunities in the ecosystem by designing and implementing a sustainable, statewide system of entrepreneur start up and commercialization programs.


Project Scope

A major priority for the commercialization ecosystem is to provide early stage startups with the necessary tools to grow their business. One key aspect of supporting early stage entrepreneurs is providing access to educational content regarding best business practices for life science startups. Consequently, we will be hosting a variety of educational seminars/workshops and panel discussions aimed at fulfilling this need. To facilitate future access to this content, we will be recording these events, editing them to allow for the additional of introductory and concluding materials, and hosting them in a library of education videos on our website.


Position Objectives and Functional Requirements

We are seeking a qualified videographer and video editor to:

  • Video record educational seminars/programs to facilitate the long term archival use of these programs by entrepreneurs.
  • Edit the footage to include event description and other information as an introduction and conclusion to the videos.


Position Timeline

Project is expected to begin by May 15, 2017 and be complete by April 15, 2018. The exact number of seminars/workshops to be recorded is TBD but will likely range from 4-10 two-hour long seminars.


Position Budget

Please submit an estimated budget to address the above program objectives and functional requirements.


Applicant Qualifications

Acceptable candidates will demonstrate that they have the following qualifications:

  1. The vendor will have experience recording live educational events with one or more speakers during which audio visual aids (slide presentations and/or embedded videos) will be presented as well as panel discussions involving multiple panel participants and audience interaction.
  2. The vendor will also have previous experience editing presentations to include the addition of introductory event descriptions and associated information to be appended at the conclusion of the recording.


Applicant Should Submit:

Acceptable firms will demonstrate that they have the following minimum qualifications:

  1. Cover Letter
  2. Resume and, if possible, links to previous work
  3. 2-3 References and contact information from at least two companies or organizations who have utilized you or your firm for similar work.


Proposals are due by email to INGRID@LIFESCIENCEWA.ORG by MAY 1, 2017


Contract Terms

  • Vendors will be required to comply with a financial conflict of interest policy that includes disclosure and mitigation of any potential conflicts.
  • Vendors will be required to comply with the Life Science Washington confidentiality policy
  • Payment will be directed as invoiced monthly during the project as milestones are completed.


Evaluation Criteria

Proposals received by the deadline of May 1st will be evaluated based on candidate qualifications upon review of materials provided, telephone interviews for finalists, and discussion with references.


Contact Information

Ingrid K. Ruf, PhD

Commercialization Program Manager

Life Science Washington

1551 Eastlake Ave East, Suite 300

Featured Partners
BioTech Primer Inc.BioTech Primer develops and delivers customized training to the Life Sciences community

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